Office of Right of Way

Acquisition Manual

March 2008

This manual was current as of this revision date.  Changes may have occurred since that time.  For updates, please contact the Office of Right of Way's appraisal section, Iowa Department of Transportation, 800 Lincoln Way, Ames, Iowa 50010, or 515-239-1258.

Note:  If you wish to print or view a complete Acquisition Manual, you may download a PDF file of the Acquisition Manual (3,014 KB) or download a ZIP version of the Acquisition Manual (1,175 KB) of the PDF file which can be printed or used for off-line viewing. For viewing the parts of the Appraisal Operational Manual listed below, you will need Adobe Acrobat Reader™.

    Page
PDF icon Index Page 3-5
PDF icon Acquisition Unit - Policies 6
  Acquisition Unit Function
6
  Statement of Property Owner Rights 6
  Pricing Policy 8
  Uneconomic Remnant 9
  Right to Renegotiate Construction or Maintenance Damage 9
  Privacy of Appraisal Information
10
  Altering of Standard Forms 10
  Appraisal Waiver Process  11-13
  Determining Title and Providing Addresses 13
  Report of Record Ownership and Liens 13-14
  Front Ending 14-16
  Initiation of Negotiation for Parcels That Have Been Appraised 16-17
  Offer to Donate 17-18
  Ninety-Day Notice and Rights to Payment 18
  Plan Revision Requests      18
  Tenants 19-20
  Major Leasehold Interests
21-22
  The Function of the Acquisition Agreement      22-23
  Verbal Agreements Eliminated 23
  Court Approval in Guardianships/Conservatorship 23-24
  Administrative Settlement 24
  Payment Variances 25
  Record of Contracts    25
  Archaeological, Historical or Grave Sites within Proposed ROW 26
  Abandoned Wells, Underground Tanks, Burial Sites, and   Contaminated Sites 26
  Taxes 27
  Owner Represented by Counsel 27
  Conflict of Interest 27
  Standard Forms of Purchase Agreements 27-29
  Description of Premises 29-30
  Buildings Purchased With Right of Way 30
  Insurance 30-31
  Relocation 31-32
  Purchase of Access Rights 32-34
  Possession 34-36
  Date of Conveyance and Payment 36
  Tabulation of Payments — Lump Sum Agreement 36
  Standardized Special Clauses for Use in Acquisition Agreements 36-37
  Borrow Agreements 37-40
  Topsoil Policy 40
  Channel Changes 41
  Flowage Easements 41
  Temporary Construction Detours 41
  Stock Passes 42-43
  Wells Purchased by the State 43
  Septic Systems Within Required Right of Way 43-44
  Special temporary Easement Clauses 44
  Crop Policy 45-46
  Impounding of Water 46
  Farm Title and Fence Repair or Replacement 46-47
  Fencing 47-50
  Outdoor Advertising Devices in Right of Way 50
  Notarizing 50
  Abstracting Requirements 50-51
  Acceptance of Agreement by Iowa DOT 51
  Transmit Agreement to Fiscal and Title Unit 51
  Information for Condemnation 52
  Damage Claims 52
PDF icon Appendix A - Agreement Clauses A1-26
PDF icon Appendix B - Working Documents  
 

Access Purchase Agreement
Administrative Settlement Determination
Breakdown
Certification of Negotiator and Parcel Check Sheet
Compensation Estimate
Condemnation Hearing Report
Damage Claim
Drainage District Consent Agreement
Information for Condemnation Proceedings
Landowner Consent to Property Examination
Mobile Home Tenant Purchase Agreement  
Offer to Donate
Offer to Purchase and Notice of Earliest Move Date
Offer to Purchase — Compensation Estimate
Purchase Agreement
Receipt for Abstract of Title
Record of Contact
Request for Right of Way Revision
Residential Tenant Purchase Agreement
Revised Offer to Purchase
Temporary Easement Purchase Agreement
Ten Day Negotiation Waiver
Tenant Purchase Agreement
Tenant/Lessee Offer to Purchase/Notice of Earliest Move Date
Total Purchase Agreement

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