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Current letting schedule


For the convenience of vendors seeking business opportunities as offered by the Iowa DOT, this site contains bid opportunities for items such as facility projects, equipment, supplies and services. There are two types of bid solicitation. Method used depends on the expected cost of purchase.
  • 1. Formal
    A formal, sealed bid procedure is used for purchase of goods and/or services exceeding $50,000.00.

  • 2. Informal
    An Informal bid procedure is used for purchase of goods and/or services less than $50,000.00.

  • Request for Information
    (RFI) may be sought by the Department at any time for purposes of seeking industry knowledge of products or services.
Pertinent information regarding the bid solicitation along with links to all associated documents.is presented below in three different categories; Formal, Informal or RFI.

Note: If downloading from the internet the vendor must complete and return the Download Acknowledgement Form by clicking this link. This sheet must be emailed or faxed to the listed purchasing agent for the RFP. This sheet informs the agent of a downloaded version and once received by the Iowa DOT, the vendor is added to the plan holder list to ensure notice of addendums.

Please use the furnished mailing label, or label the bid response as  “Iowa Department of Transportation, proposal number & letting date” on the outside of the return envelope.


For your convenience, the following link will route you directly to State of Iowa, Information Security Office website.  http://secureonline.iowa.gov


Terms and conditions

All bid proposals are subject to terms and conditions as required.
PDF file Formal Standard Terms and Conditions

PDF file Informal Standard Terms and Conditions



FORMAL


Bid Proposal No. Bid Proposal Description Letting Date Proposal Guaranty Required Email Agent
12359 Highway Helper Services

Please note there will be a mandatory pre-bid meeting on Monday, Sept. 15, 2014, at 1 p.m., CDT at the Iowa Department of Transportation’s central office located at 800 Lincoln Way, Ames, Iowa.  All vendors planning to submit proposals are required to attend this meeting.

Addendum 1

Addendum 2

Addendum 3

Pre-Bid Questions and Responses 9/15/2014

Pre-Bid Questions and Respones 10/1/2014

Vendor Questions and Responses 10/9/14

Vendor Questions and Responses 10/15/2014

Pre-bid Conference Attendees

Pre-bid Power Point presented at the 9/15/14 and 10/1/14 Prebid Meetings

Vehicle Photo Examples

There will be a second Vendor Pre-Bid Conference for Vendors who did not attend the original mandatory pre-bid conference held on September 15, 2014. 

The second Vendor Pre-Bid Conference will be October 1, 2014 from 1:00 – 3:00 P. M.

Attendance at one of the two pre-bid conferences is required to bid this project.  Vendors who attended the first pre-bid conference on September 15th are not required to attend the second pre-bid conference.



10/15/2014

***REVISED Letting Date: 10/22/2014***


D.M.      $ 200,000
C.R.-I.C.  $ 200,000

C.B.       $ 100,000

Mary Zimmerman
12502R

Brine Buildings for 7 Locations

Plans

Addendum 1

10/22/2014 $1750.00 each building Mary Zimmerman
12984

Statewide Trash Removal Service and Recycling

Addendum 1

10/22/2014 None Zachary Gillen
12900

Northeast Wing Air Handler Replacement

Addendum 1

Addendum 2

Change the mandatory pre-bid vendor conference from October 16, 2014 to October 22, 2014 at 9:00 A.M. at the Iowa Department of Transportation Ames Complex, Attendance is required to bid this project.

Change the letting date from October 29, 2014 to November 5, 2014 at 1:00 P. M.

There will be a mandatory pre-bid vendor conference on October 16, 2014 at 2:00 P.M. at the Iowa Department of Transportation Ames Complex, in the 1st Floor Administration North Conference Room located at 800 Lincoln Way, Ames, IA 50010. Attendance is required to bid this project.

.

10/29/2014

*Revised letting date* November 5, 2014

$8,500.00 Mary Zimmerman
13048 Density Overlay Plywood 10/29/2014 None Rhonda Ruark
12323

2015 Model Year Trucks, Vans and SUVs

Addendum 1

Addendum 2

Addendum 3

Addendum 3 5HPU15 Specification

Addendum 4

Addendum 4 FVN15 Specification

Addendum 5

Addendum 5 7SUV15 Specification

CPU Specifications
SPU Specifications
EPU Specifications
FVN Specifications
HPU Specifications
MV Specifications
SUV Specifications

11/5/2014 None Zachary Gillen
13023

Live Auction Service for Disposal of Excess Property

Questions and Responses Set 1

11/07/14 None Jean Gustafson
13018 Motor Vehicle Uniform and Accessory Items 11/12/2014 None Rhonda Ruark



INFORMAL


Bid Proposal No. Bid Proposal Description Letting Date Proposal Guaranty Required Email Agent
13029 Epoxy Floor for Repair Shop, Ames Complex 10/22/2014 None Mary Zimmerman
13030 Ankeny DL Signage 10/22/2014 None Mary Zimmerman



REQUEST for INFORMATION (RFI)


Bid Proposal No. Bid Proposal Description Letting Date Proposal Guaranty Required Email Agent

Notice to all vendors:
All bid solicitations are subject to change. It is the responsibility of the vendor to check this Web site for any future addendums, questions, revisions, etc., prior to the bid opening. Failure to do so will be the responsibility of the vendor.

Please contact the listed agent above for any questions.
For more information about the purchasing agents and their assigned commodities, please click here.


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