This procedure describes requirements on sampling, testing, submittal, and approval of Contractor furnished borrow sites/sources where project quantity of Contractor furnished borrow is greater than 10,000 cubic yards.


Types of borrows covered in this IM are:


1.     Excavated, which includes:


Drainable Borrow: A drainable borrow is one that has the intention of returning the site, as close as possible, to the previous activity/use, and


Pond Borrow: A pond borrow is one that has the intention of excavation below the natural ground and leaving a body of water for a designated purpose. 


2.     Non-excavated, such as stockpiled material, which includes:


Closed/Existing: A stockpile that will not have material added between the date of sampling and use of the stockpile, and


Open/Active: A stockpile that will have material added between the date of sampling and use of the stockpile.



A complete investigation of each proposed borrow shall include an adequate boring layout, a field log of each boring, appropriate sampling, and complete test results. Test pits instead of borings are allowed; however, this applies only for soil layer descriptions and sampling above the water table.


Only those sites that the Contractor intends to utilize for project construction shall be submitted as proposed borrows. The proposed borrows shall collectively satisfy the borrow need for project construction.


The Engineer will inform the Contractor of the acceptance or non-acceptance of the Proposed Borrow Reports.


If the volume of available suitable soil is insufficient due to the disapproval of a borrow or borrows, the Contractor shall make a new submittal. Any new submittal shall follow the same procedure as previous submittals.


An open/active stockpile submittal will require information on the stockpile material currently in place (see submittal requirements for non-excavated borrows) and information on material that will be excavated and added to the stockpile between the date of sampling and use of the stockpile (see submittal requirements for excavated borrows). 


The purpose of the proposed borrow submittal is only for the evaluation of the site. There will be no spatial requirements, restrictions, or limitations placed on the borrow design (conceptual or final).


A complete Proposed Borrow Report for each proposed borrow shall include:


1.     Completed Iowa DOT Proposed Contractor Borrow Identification Form (Appendix A).


2.     Aerial photo showing the location of the proposed borrow site or the location of the proposed stockpile (this includes the geospatial extent/limits of either). A marked-up recent Google Earth photo should be sufficient.


For excavated borrows: in addition to the location of the borrow site, the aerial photo shall show the conceptual design and the location of the borings along with their identification numbers. A conceptual design is a general outline of the proposed borrow excavation limits.


For non-excavated borrows: in addition to the location of the stockpile, the aerial photo shall show the sampling locations along with their identification numbers.


a.     Sample/Boring Layouts:


                           i.          For excavated borrows, a boring layout pattern shall spatially cover a potential borrow site to adequately identify the soil layers encountered throughout the site, and provide for sufficient profile representation. Borings shall be spaced to maximize the coverage and at intervals no greater than 400 feet (subject to borrow shape and general outline).  An example of a boring layout is provided in Appendix B.


As an example: a 40 acre (square) borrow site will typically require a minimum of nine borings.


Boring depths shall extend to a reasonable depth below the anticipated maximum excavation for both drainable and pond borrows (such as 10 feet) to help accommodate potential material shortfalls.  If additional excavation during construction is required to meet the borrow need, additional borings (with sampling and testing) are required.


                          ii.          For non-excavated borrows, a sampling layout pattern shall spatially cover a potential borrow site to adequately represent the site and define the composition of soil material to be encountered.  Sampling shall be spaced to maximize coverage and represent the entire site.  Spacing shall be no greater than 400 feet (subject to borrow shape and general outline).


b.     Samples:


                           i.          Loose/bulk samples of sufficient size (30 - 40 pounds) shall be taken, multiple times throughout the borrow site, for each soil layer encountered for excavated borrows or for each soil type for non-excavated borrows. For excavated borrows, a sample may only represent a similar layer in an adjacent boring no more than 400 feet distant. Each sample shall be labeled with the boring ID and depth of sample, and shall be tested for mechanical analysis, determination of Atterberg limits, Munsell color comparison, percent of grain sizes, USDA textural and AASHTO classification, etc. (see Section “Laboratory test results” below). At least two samples for each predominant soil layer encountered shall be tested for Proctor density and optimum moisture.


                          ii.          Samples obtained prior to execution of contract shall be preserved by the Contractor.  For samples obtained after execution of contract, the Engineer shall collect verification samples (split samples) from boring or test pits sampled by the Contractor. At the discretion of the Engineer, random verification samples (split samples) shall be submitted to the Central Materials Lab for verification testing (see Materials IM 204, Appendix A for frequency).


3.     Sampling/field logs:


a.     For excavated borrows, a descriptive field log of each borrow boring shall be submitted.  An example is provided in Appendix B. The following is the expected information for each boring in a borrow boring field log.

·        Boring ID number and location (e.g., State Plane or Latitude and Longitude Coordinates).

·        A field description of each soil layer (color, soil type, consistency, and geologic origin if possible).

·        Depth to bottom of each soil layer.

·        A notation indicating if a layer was sampled.

·        In-place moisture conditions of the soil layers.

·        Measured water table depth and amount of time between drilling and reading.


b.     For non-excavated borrows, a descriptive log of each sampling site shall be submitted.  An example is provided in Appendix B.  The following is the expected information for a sampling log.

·        Sample ID number and location (e.g., State Plane or Latitude and Longitude Coordinates).

·        A field description of each sample (color, soil type, and consistency) and depth.


4.     Laboratory test results:


The testing of the borrow samples shall be performed by an accredited lab in accordance with Materials IM 208.


The test results shall be submitted in report or tabulated form.  An example of a tabulated form is provided in Appendix B.


Each test report shall contain:

·        Boring/Sample ID number.

·        For excavated borrows only, depth of sample (from – to) and in units of feet.

·        Atterberg Limits (AASHTO T 89 and T 90, or ASTM D 4318).

·        Percent Gravel, Sand, Silt, and Clay (AASHTO T 88 or ASTM D 422).  Silt size particles are 0.074 to 0.002 mm.  Clay size particles are less than 0.002 mm.

·        Textural classification (USDA).

·        AASHTO classification (AASHTO M 145).

·        Proctor density and optimum moisture, when tested (see Section “Samples” above) (AASHTO T 99, ASTM D 698, or Materials I.M. 309)

·        Percent Carbon Content, where applicable (Office of Materials Test Method No. Iowa 111).

·        Sieve analysis (Percent Passing) (AASHTO T 88 or ASTM D 422).

·        Grain size distribution chart.

·        Munsell Color comparison.


5.     For excavated borrows only, provide profile views through the proposed borrow.  A minimum of one profile is acceptable as long as the profile reasonably depicts all borings within the borrow and within close proximity (no more than 100 feet) from the borrow edge. These profiles may be hand drawn. The profiles shall: include the location of each boring, depict the depths of the sampling in each boring, show the general soil layers through the borings, and illustrate the extent and depth of the anticipated excavation.



This section outlines the procedures on projects where the Iowa DOT is the Contracting Authority that the Resident Construction Engineer (RCE), Office of Construction and Materials (OCM), and Soils Design Section of the Office of Design (SDS) will follow for excavated and non-excavated contractor furnished borrow.


A.    Verification Sampling.


1.     The RCE will be responsible for monitoring boring/sampling activity that occurs after execution of contract. Random verification samples (split samples) will be obtained from those collected by the Contractor (see Materials IM 204, Appendix A for frequency).  However, if material is not placed under the proposed road, the District Materials Engineer, OCM, or SDS may waive testing.


2.     If taken, the RCE will submit verification samples to the Central Materials Laboratory for verification testing.  Samples to be sent to Central Materials Laboratory with “Identification of Sample Test” Form 820193.  On form, RCE to identify location of sample(s) (e.g. Boring #2 at 5-7.5 ft.) and the total number of borings and samples taken by the contractor.


3.     Central Materials Laboratory to run full classification, including Proctor, on samples.


4.     The Central Materials Laboratory will send the verification test results to RCE, the OCM, and the SDS.


5.     Review of test results will be completed by OCM and SDS along with review of Proposed Borrow Report below (when received from RCE).


B.    Proposed Borrow Report.


1.     The RCE will forward the reports to the OCM and the SDS.


2.     The OCM and the SDS will evaluate the quality (soil suitability) and quantity (soil type availability) of the proposed borrows.


3.     The OCM and the SDS will coordinate a reply to the RCE. The coordinated reply will include the approval or disapproval of the proposed borrows, and any applicable comments.


4.     The RCE will convey the approvals or disapprovals and any applicable review comments or requirements to the contractor.


C.    Borrow Excavation/Use.


The RCE will monitor the use of the borrow material.  If there are questions concerning quality of borrow material, the RCE will request verification samples to determine material suitability and acceptable use.